Integrated Impact Assessment – mental health and learning disability rationalisation

Mental health and learning disability rationalisation

Background:

The aim of this proposal is to rationalise services within mental health to ensure the Edinburgh Health and Social Care Partnership (the Partnership) provides efficient, cost effective services that maximise the scarce resources available.

The proposed change:

Following a review of the services provided by the Partnership for mental health, it is proposed that two services should cease to operate and the staff redeployed into vacancies elsewhere in the service to optimise the use of our resources. The services proposed to end, Seasons and the Mental Health Information Station, are provided either by other teams within the Partnership or by other organisations in the city.

Although these services have been valuable previously, there is duplication with other teams and organisations and therefore, they are not efficient and do not provide best value.

The scope of the rationalisation include:

  • Seasons service
  • Mental Health Information Station
  • Choose Life (historic budget transfer only)

The proposal seeks to:

Seasons service: The Seasons service is a mental health service that operates in the North East of the city, providing art based activities. The service employs 1xFTE. This proposal seeks to cease operation of this service and redeploy the staff member to an alternative post. This would release a recurring saving of £61,361 p/a. Art based activities are provided by a range of organisations across the city meaning service users would have access to similar services should Seasons cease operation.

Mental Health Information Station: The mental health information station is a walk in support service, located in the South West locality for Edinburgh residents, it operates on a Thursday from a city centre location. The service runs without dedicated funding and is staffed by other teams across the Partnership. The service has 2 x band 6 staff employed but provided through the NHS staff bank. Similar services exist such as iThrive (an accessible online alternative) and Thrive Open Access drop ins which raises concerns about the cost-effectiveness of the MH information station and the potential duplication of services. This proposal seeks to close the MH information station, redeploy the band 3 information officer to the Thrive Open Access team in the South West and reduce the reliance on band 6 bank staff. This would release a recurring saving of £33,722 p/a.

Choose Life budget transfer: This proposal seeks to transfer non staff costs from the historical choose life budget to savings. This would release a recurring saving of £18,355 p/a.

As this is a new proposal developed for the 25/26 savings programme, no previous Integrated Impact Assessment (IIA) has been completed.

The 25/26 Savings Recovery Programme proposals were published on 17 December 2024 and are available to the public. The proposals were considered by the Edinburgh Integration Joint Board (EIJB) at their meeting on 17 December 2024 and the Board indicated that proposal development could continue.

This proposal will be considered for approval at the EIJB on 25 March 2025.

14 February 2025

Identify facilitator, Lead Officer, report writer and any partnership representative present and main stakeholder (e.g. NHS, Council)

Name Job Title Date of IIA training
Anna Duff Head of Service, Mental Health, Learning Disability and Substance Use
Katie Bryce Mental Health Service Manager
Amegad Abdelgawad Interim Head of Service: Primary Care
Danni Burgess Accountant
Siobhan Murtagh Senior HR Consultant
Heather Gilfillan
Susan McMillan Performance and Evaluation Manager
Hazel Stewart Programme Manager, Innovation and Sustainability (facilitator) Feb 2020
Rhiannon Virgo Programme Manager, Savings Programme (scribe) Feb 2020
Evidence Available – detail source Comments: what does the evidence tell you with regard to different groups who may be affected and to the environmental impacts of your proposal
Data on populations in need:

 

 

 

 

 

 

Joint Strategic needs Assessment City of Edinburgh HSCP (2020)

Edinburgh HSCP Joint Strategic Needs Assessment: Health and Care Needs of People from Minority Ethnic Communities (April 2018)

Edinburgh Integration Joint Board Strategic Plan (2019-2022)

Provides current and projected data on the wider population in the City of Edinburgh – Over 65’s account for a smaller proportion of the population in Edinburgh than elsewhere in Scotland but the older population is expected to grow significantly – Each of the older population age groups in Edinburgh and Scotland are expected to grow by at least a fifth. This growth highlights the need for the future sustainability within the service.(Population and demographics – Edinburgh Health & Social Care Partnership (edinburghhsc.scot)

Provides an understanding of what contributes to poor health and wellbeing and the barriers and challenges to seeking and obtaining support (many being interrelated).

Actions highlighted as needed to address these include:

  • Staff training including cultural sensitivity
  • Recognition of the role of the Third Sector
  • Effective community engagement
  • Developing effective approaches to prevention including overcoming isolation.

Edinburgh Health and Social Care Partnership, Joint Strategic Needs Assessment, Minority Ethnic Communities Report, 2018

Details the Strategic direction of the EHSCP Strategic Plan.

The plan for the Rationalisation proposal 2025/26 will focus on services within mental health and learning disabilities.

Mental illness is one of the major health challenges in Scotland. It is estimated that more than 1 in 3 people are affected by mental health problems each year (Scottish Government). The most common mental illnesses are depression and anxiety and together they were estimated to account for a total of 9,733 years of healthy life lost across the City of Edinburgh in 2019 (Scottish Burden of Disease study).

Mental illness is often linked to other long-term conditions and alcohol and substance misuse, which themselves can exacerbate mental health challenges. Higher rates of mental illness are observed in areas of multiple deprivation, and studies have shown that Mental Health is a contributing factor to multimorbidity (Barnett et al., 2012) . As understanding of mental health conditions grows and the stigma attached to them reduces, the number of people being treated for mental health issues will rise.

The number of people reporting a physical disability, mental health condition, and/or long-term illness has increased between 2011 and 2022 in Edinburgh, as well as across Scotland as a whole. Physical disabilities increased from 5.1% to 6.7%, mental health conditions increased from 4.2% to 11.9% and long-term illness increased from 16.1% to 18.1% of the population. (Scottish Census, 2022). While not all of these conditions will require social care support, the growth may suggest increasing demand for services that needs to be managed now and in the future within limited resources.

All local authorities in Scotland collect information on the numbers of people with learning disabilities and/or autism in their area. Information is collected about everyone who is known to the local authority – not just the people who are using services.

There is a marked increase in the numbers of young people with Additional Support Needs (ASN) in recent years, driving a growing need for specialist resources and an impact on future adult service provision.

There has been an increase in the percentage of people reporting they have one or more of learning disability, learning difficulty or developmental disorder comparing 2022 with 2011. However, National Records of Scotland (NRS) are not currently able to break this down into each individual part from the Census results. This is due to the way the question was presented in 2022 compared with 2011 where descriptions were added next to the category. During their quality assurance procedures NRS identified that some respondents with a single condition may have incorrectly decided to tick more than one box if they were unsure what category they should have selected. This means NRS can only currently publish a combined measure covering learning disability, learning difficulty or developmental disorder, but they are confident that this is accurate. They have compared responses with the Scottish Government pupil census in 2010 and 2021 and although there is no increase in the percentage of school pupils with an Additional Support Need (ASN) of learning disability, there have been large increases in pupils with ASNs of learning difficulties, Autistic Spectrum Disorder and Social, Emotional and Behavioural Difficulties. In 2022, 5.2% of people in Edinburgh reported having one or more learning disability, learning difficulty or developmental disorder, the same as in Scotland, and up from 3% in 2011 (Scottish Census, 2022).

Whilst there has been a gradual managed decline in provision of traditional day care services in favour of the use of personal budgets (SDS), there will continue to be some people who require an environment that is commensurate with their needs. The way that the Council provides services has changed and will continue to develop and evolve with the impact of adult health and social care integration (as set out in the Public Bodies (Joint Working) (Scotland) Bill 2013) and implementation of the Self-Directed Support (Scotland) Act 2013.

Adult social care services face considerable challenges in order to address identified current and future demographic pressures.

Below are some reports and background demographic information about people with learning disabilities:

2019 Report, Scottish Commission for People with Learning Disabilities

6.1 Innovation and Sustainability Pipeline – Learning Disability Change Proposals.pdf

Insights into learning disabilities and complex needs: statistics for Scotland – 28 November 2023 – Insights into learning disabilities and complex needs: statistics for Scotland – Publications – Public Health Scotland

Data on service uptake/access Internal EHSCP data from our assessment and care management system – SWIFT.

EHSCP Internal Data

The people the Edinburgh Health and Social Care Partnership support across the overall service and who are identified belonging to one of the two cohorts impacted by this proposal are shown below.

People EHSCP support with additional support needs under the learning disability cost code. The data is accurate when it was extracted on 20 January 2025.

  • Care at home – 651 people
  • ISF – 25 people
  • DP – 40 people
  • Day Services (excludes block contract users) – 143 people

People EHSCP support with mental health needs. The data is accurate when it was extracted on 20 January 2025.

  • Care at home – 990 people
  • ISF – 9 people
  • DP – 23 people
  • Day Services (excludes block contract users) – 34 people

As both the Seasons service and the Mental Health Information station are drop in services, it is difficult to quantify the exact number of service users that will be affected by the proposed changes.

The most recent report (2014) stated that the Seasons service 45 service users, 25 of those actively attended sessions.

The Mental Health Information Station had 126 drop in’s between March and June 2024 (4 months) however, some people visited multiple times so an accurate number of contacts cannot be derived from this data.

Data on socio-economic disadvantage e.g. low income, low wealth, material deprivation, area deprivation. Joint Strategic needs Assessment City of Edinburgh HSCP (2020)

Edinburgh Poverty Commission

Provides current and projected data on the demographics within Edinburgh

Joint strategic needs assessment – Edinburgh Health & Social Care Partnership

There is also a specific JSNA topic paper on population health and inequalities, which demonstrates that Edinburgh generally is more affluent and has better health that other parts of Scotland, but this hides significant health inequalities in Edinburgh especially when compared Scotland. – Edinburgh Health and Social Care Partnership – Population health and inequalities in Edinburgh

The SIMD (Scottish Index of Multiple Deprivation) looks at the extent to which an area is deprived across seven domains: income, employment, education, health, access to services, crime and housing. A map of the geographical areas of deprivation in Edinburgh can be found using the SIMD site.

Poverty in Edinburgh – data and evidence, Edinburgh Poverty Commission, 2020 – 15% of the population, and as many as 20% of children, live in relative poverty. This poverty is spread throughout the city, with two thirds of those living in poverty not living in areas described as deprived. The majority of those in poverty are in employment.

There are many sources of evidence which outline that people with learning disabilities and mental health are disproportionately impacted by poverty. Below are a range of report from different bodies which support this view:

Mind the Craic, EVOC, Aug 2020

End Poverty in Edinburgh, CEC Progress Report, 2023

Poverty Commission Edinburgh

Special educational needs and their links to poverty | Joseph Rowntree Foundation

Racial inequality and mental health services in Scotland – new report calls for action | Mental Welfare Commission for Scotland

Data on equality outcomes Internal EHSCP data from our assessment and care management system – SWIFT.

Scottish Government

Public Health Scotland

Home – Learning Disability Today

From the information available at the point of writing (12/02/25) we know that for the Mental Health Information Station (between Jan and Jun 24):

Protected characteristics of people accessing MHIS:

Gender Percentage
Female 52%
Male 47%
Couple 1%
Age Percentage
16-21 1%
20s 15%
30s 16%
40s 25%
50s 23%
60s 12%
70s 7%
80+ 0%

*Data collection period unknown – est. 3 months

These links research into equality outcomes across Scotland:

The Independent Review of Adult Care in Scotland published in February 2021 set out the Scottish Government’s vision for a new health and social care system. The review both gathered information of people’s/ organisation’s views to inform the body of the review, but also the equality of outcomes for people who require support and care in Scotland were the focus on the review which emphasised people’s human rights.

Timely discharge from hospital is an important indicator of quality. It is a marker that care is person-centred, effective, integrated and harm-free. A delayed discharge occurs when a hospital patient who is clinically ready for discharge from inpatient hospital care continues to occupy a hospital bed beyond the date they are ready for discharge. More information from Public Health Scotland is available here: Delayed discharges in NHS_Scotland monthly, Public Health Scotland and People requiring a social care assessment and care at home services, Public Health Scotland – Dec 2024

People with learning disabilities from Black, Asian, and minoritised ethnic communities are at a higher risk of early and avoidable death, yet annual health check uptake among this group is typically low. Here, Dr Jahan Foster Zabit, Senior Researcher at the Race Equality Foundation, discusses a project which is working to improve this uptake by promoting cultural sensitivity, accessible communication, and community engagement. The vital role of annual health checks: tackling health inequalities in minority ethnic groups

Research/literature evidence Iriss – Doing social work and social care differently publication

Scottish Government

Coming Home

Scottish Government

In our response to the National Care Service consultation, we propose that social work and social care support needs to fundamentally change to meet the needs of the people of Scotland. Doing social work and social care differently | Iriss.

The report from the working group into Delayed Discharge and Complex Care which makes recommendations of actions to be taken at national and local levels to reduce the number of delayed discharges and out-of-area placements for people with learning disabilities and complex care needs. More information can be found here Coming Home Implementation: report from the Working Group on Complex Care and Delayed Discharge – gov.scot and Coming Home Implementation report.

Within the Coming Home Implementation there is also a Dynamic Support Register (referred to as the Register) is ultimately to avoid people with learning disabilities living in hospitals, or in out-of-area placements which they/their family have not chosen. It has been designed to help professionals working with people with learning disabilities to better respond to situations where there is a need for a more intensive level of care management.

It aims to:

  • Identify and address risks of admission to hospital or out-of-area placement
  • Support the development of local community placements

More information about the Dynamic Support Register.

Below are relevant health and social care legislation in relation to this proposal:

Social Care (Self-directed Support) (Scotland) Act 2013

Carers (Scotland) Act 2016

Carers’ charter – gov.scot

Public/patient/client experience information Scottish Government

The Keys to Life, Scottish Government

Healthcare Improvement Scotland

Scottish Government

Scottish Commission for People with Learning Disabilities

Scottish Government

The Same as You (Scottish Government, 2000) highlighted the need for a wholesale shift in thinking and approach to services for people with learning disabilities.  The Keys to Life (Scottish Government, 2013) recognised that further work was required to reach the aspirations of a truly person-centred network of service provision and opportunities.

As a response to this Healthcare Improvement Scotland produced New Models for Learning Disability Day Support Collaborative. The key themes from this engagement of wellbeinglivingworking and learning – were discussed in detail at a series of engagement events which took place across the country.

The programme has now closed. Healthcare Improvement Scotland worked with Health and Social Care Partnerships from October 2020 to March 2023 to:

  • gather and provide insights into different approaches to review and design of services
  • develop and test tools to support services to understand the needs of supported people, carers to inform future service design
  • support exploration and define the issues in a local context
  • provide opportunities to meet and learn from peer teams throughout Scotland
  • share learning from different models of day support
  • provide access to team coaching support
  • host a space to share innovation, and
  • influence national organisations.

In terms of internal engagement, which was led by the EHSCP, an Integrated Impact Assessment meeting was held with members of the Edinburgh Learning Disability Advisory Group (ELDAG) on 8th September 2023. Some of the key points from this discussion included:

  • Flexible support is not about responding to crisis only, it is for us to live a full independent life as equal citizens. There is not enough prevention and early intervention and that is why many people are in crisis. More support early on to avoid crisis is what we need.
  • A range of housing options for people with learning disabilities is needed.
  • Reduce waiting times for mental health support
  • They have to plan support around us and our lives. There should be no expectation that we will plan our lives around support staff. Person-centred means being led by the person themselves and what they want, not being told what to do and when to do it.
  • For the impact of this to be good on people with learning disabilities, they have to think about human rights and the rights of disabled citizens, not how to best manage people to fit them into services
  • Hidden disabilities may not be taken into consideration e.g. sight loss, mental health, autism.
  • The Council needs to hear us and our specific experience that is not the same as many other disabled or older people. If they care about the impact they have to think specifically about our needs and our rights as citizens.
  • The impact of this plan will only be good if our points are taken on board, otherwise our problems will be brushed under the carpet. We don’t want that.

The Scottish Health and Care Experience Survey commissioned by the Scottish Government is sent randomly to around 5% of the Scottish population every two years. The latest update was received in July 2024 for the results of the 2023/24 survey. National indicators from this survey included in the EIJB’s Annual Performance Report show that in Edinburgh:

  • 75.2% of adults supported at home agree that they are supported to live as independently as possible, compared to 72.4% for Scotland
  • 57.2% of adults supported at home agree that they had a say in how their help, care or support was provided, compared to 59.6% for Scotland
  • 63.1% of adults supported at home agreed that their health and social care services seemed to be well co-ordinated, compared to 61.4% for Scotland
  • 74.1% of adults receiving any care or support rated it as excellent or good, compared to 70% for Scotland
  • 72% of adults supported at home agree that their services and support had an impact on improving or maintaining their quality of life, compared to 69.8% for Scotland
  • 78.6% of adults supported at home agreed they felt safe, compared to 72.7% for Scotland
  • 31.3% of carers feel supported to continue in their caring role, compared to 31.2% in Scotland

The Scottish Commission for People with Learning Disabilities position themselves as a Human Rights Defender. Their vision is of a Scotland where people with learning disabilities live full, safe, loving and equal lives. They influence the development of policy, practice and legislation and are respectful, inclusive, collaborative and pioneering and focus on: Human rights, Leadership and Evidence. Further information about their engagement with people with learning disabilities can be found in their Annual Review 2022-2023.

A consultation informed the Independent Review of Adult Care in Scotland published in February 2021 which set out the Scottish Government’s vision for a new health and social care system A National Care Service for Scotland: consultation provides more information about the consultation people had the opportunity to engage with.

Evidence of inclusive engagement of people who use the service and involvement findings VOCAL Carer’s Survey 2023 To strengthen support for carers now and for future generations, VOCAL actively seeks carer views and engagement to determine what support might be important to carers in the future: VOCAL Carer Surveys – VOCAL, 2023.
Evidence of unmet need Public Health Scotland Data

Scottish Commission for People with Learning Disabilities

Timely discharge from hospital is an important indicator of quality. It is a marker that care is person-centred, effective, integrated and harm-free. A delayed discharge occurs when a hospital patient who is clinically ready for discharge from inpatient hospital care continues to occupy a hospital bed beyond the date they are ready for discharge. More information from Public Health Scotland is available here: Delayed discharges in NHS_Scotland monthly, Public Health Scotland and People requiring a social care assessment and care at home services, Public Health Scotland – Dec 2024

In an increasingly digital world, it is important that people with learning disabilities are empowered with the tools and knowledge they need to take advantage of the opportunities digital presents.

In 2022 SCLD was given funding by the Scottish Government Digital Health and Care Directorate’s Technology Enabled Care (TEC) Programme, to consider how digital technology can transform the lives of people with learning disabilities. Throughout 2023 the SCLD had conversations with people with learning disabilities about their experiences with digital technology, as well as looking at innovations in digital technology – both mainstream and specialist. To read the full report of their finding, access the link: Our right to be techy!

Good practice guidelines Keys-To-Life-Implementation-Framework. 2019-2021 The Principles of Good Transitions 3 provides a framework to inform, structure and encourage the continual improvement of support for young people with additional needs between the ages of 14 and 25 who are making the transition to young adult life.
Carbon emissions generated/reduced data N/A
Environmental data N/A
Risk from cumulative impacts The cumulative impact of this and other savings proposals is planned for 17 February 2025
Other (please specify) The Independent Review of Adult Social Care

Adult Social Care: independent review, The Scottish Government, 2021

A National Care Service for Scotland: Consultation

A National Care Service for Scotland: consultation – gov.scot (www.gov.scot)

Inspection of adult social work and social care services: the City of Edinburgh  Inspection of adult social work and social care services March 2023

Additional evidence required N/A
Equality, Health and Wellbeing and Human Rights (Part 1) Affected populations
Positive

Both services are accessed only by a small group of users in limited geographical areas.  Rationalising these services will allow scarce resources to be spent on maintaining mental health provision that serves a larger population and reduce postcode lotteries.

The Information Station has been in some measure superseded by the establishment of the Thrive Welcome Teams across the city.  These teams currently work in tandem, but the appointment of a new Thrive Welcome Team Manager will ensure that referrals in the south west can be absorbed within the Thrive teams, providing very similar drop-in services.

The people accessing Seasons have strong social bonds and could be encouraged to maintain friendships independently or potentially move in a group to an alternative third sector support.

Releasing bank capacity back into the wider system will relieve pressures elsewhere within mental health services.

Negative 

Both services have been running for many years and are very familiar to the people accessing them.  Loss of the services may negatively impact these people by increasing social isolation, however, alternative options exist both within the Thrive Welcome Teams and within the third and independent sector.  People accessing these services are unlikely to have critical or substantial mental health needs, and will be able to access all non-assessed services.  It is evidenced that young people are less likely to access GP practices, and are more likely to access more informal drop-in sessions such as those provided via Thrive

People accessing the Information Station may be more likely to have carers, and loss of established support networks could increase carer stress and the risk of carer breakdown. In mitigation, the Thrive Welcome Teams will work holistically with people and their carers to ensure that appropriate supports are in place, including Adult Carer Support Plans where appropriate.

A number of referrals to the Information Station come from GP practices, and the removal of this service will therefore impact on staff.  In mitigation, a good communications plan will be required to ensure that GPs are aware of the change and have a clear alternative available.  There has been investment in Link Workers within GP practices in recent years to further mitigate against this impact.

There will be a very small number of staff affected across the two services, although further details cannot be given without risk of identifying individuals.  Staff will be protected by their employing organisation’s redundancy policies and alternative roles will be sought.

Working age adults with mental health conditions.

Staff

Young people with mental health conditions

Carers, including young carers

Staff who refer to the services eg GPs

Staff

Environment and Sustainability including climate change emissions and impacts Affected populations
Positive
 Negative
Economic  Affected populations
Positive

None identified 

Negative

This reduction is likely to increase pressure on third sector supports at a time when funding to this area is being reduced.  However, the mitigating factor here is the very small numbers of people likely to transition to alternative supports (circa 25 people currently access Seasons).

Third sector providers

The Edinburgh Health and Social Care Partnership commissions services from both the third and independent sector.  Robust contract management arrangements ensure that this will be addressed.

A full communications plan is in place for the Savings and Recovery Programme 25/26, to ensure communication with service users, the general public, partners, provider organisations and staff. Where individual savings proposals impact on these groups, appropriate communication methods will be used.

If yes, it is likely that a Strategic Environmental Assessment (SEA) will be required and the impacts identified in the IIA should be included in this. See section 2.10 in the Guidance for further information.

No

If further evidence is required, please note how it will be gathered.  If appropriate, mark this report as interim and submit updated final report once further evidence has been gathered.

No

Specific actions (as a result of the IIA which may include financial implications, mitigating actions and risks of cumulative impacts) Who will take them forward (name and job title Deadline for progressing Review date
Develop implementation plan and proposed timeline for service closures Anna Duff, Head of Service: LD, MH and SM April 2025 June 2025
Communications plan to be developed to ensure service users and staff are briefed appropriately Anna Duff, Head of Service: LD, MH and SM March 2025 April 2025

During the implementation planning stage, all affected groups will be supported to access alternative services.  This will include people with protected characteristics.

Name: Anna Duff

Date: 12 March 25